Storekeeper

Join Pharo Health — Building the Future of Specialized Healthcare in Africa

Pharo Health Ethiopia, a portfolio company of Pharo Ventures, is redefining the future of premium healthcare delivery in the Horn of Africa.

We are establishing a state-of-the-art specialty and diagnostic center in Addis Ababa designed to deliver world-class, patient-centered care through advanced medical technology, exceptional clinical talent, and seamless multidisciplinary collaboration.

As an early member of our specialist team, you will have the rare opportunity to help shape a modern healthcare institution from the ground up — one built on clinical excellence, innovation, compassion, and impact.

🌍 Our vision extends beyond a single facility. We aim to build a leading healthcare network that expands access to high-quality specialist care across Ethiopia and the wider region.

About the Role

We are seeking a meticulous, organized, and dependable Storekeeper to join our growing operations team.

This role offers the opportunity to play a critical part in ensuring the seamless availability of medical supplies and equipment that support exceptional patient care. The successful candidate will oversee the receipt, storage, inventory control, and distribution of medical consumables, pharmaceuticals, reagents, and general supplies while maintaining the highest standards of accuracy, compliance, and operational efficiency.

We are looking for a professional who combines strong organizational skills with attention to detail, integrity, accountability, and a genuine commitment to operational excellence.

✨ If you are motivated by the opportunity to make a meaningful impact while helping build one of the region's most ambitious healthcare organizations, we would love to hear from you.

Duties & Responsibilities

1. Goods Receipt & Verification

• Receive all incoming deliveries of medical consumables, reagents, pharmaceuticals, equipment accessories, and general supplies against approved purchase orders (POs) and delivery notes.
• Inspect every delivery for quantity accuracy, correct item specification, packaging integrity, temperature compliance (cold-chain items), batch numbers, manufacturing dates, and expiry dates before acceptance.
• Reject and quarantine non-conforming deliveries — wrong items, short supply, damaged packaging, missing documentation, or unacceptable expiry dates — and notify procurement and finance with a written discrepancy report.
• Record all received goods in the inventory management system (IMS) on the day of receipt including batch number, expiry date, quantity, unit cost, and supplier details.
• Obtain required sign-offs and retain all goods received notes (GRN), delivery notes, and supporting documents in an organized, retrievable file.

2. Storage Management & Organization

• Store all items in designated, clearly labelled locations following First-Expired-First-Out (FEFO) and First-In-First-Out (FIFO) principles — no exceptions.
• Maintain cold-chain integrity for temperature-sensitive items by storing them in appropriate refrigerators or freezers and recording temperatures twice daily.
• Segregate medical consumables, reagents, pharmaceuticals, hazardous chemicals, flammable materials, and general supplies in dedicated, appropriately labelled storage zones.
• Ensure the storeroom is clean, dry, pest-free, well-ventilated, and organized at all times; conduct weekly housekeeping inspections and document findings.
• Maintain hazardous material storage in accordance with Safety Data Sheet requirements — proper containment, secondary spill trays, warning labels, and restricted access.

3. Stock Issuance & Department Supply

• Issue items to departments only against authorised, approved requisition forms or electronic requests — never on verbal instruction alone.
• Verify that the requesting department, authorized signatory, item description, quantity, and cost centre are correctly documented on every requisition before release.
• Issue items using FEFO principle, ensuring shortest-expiry stock is dispensed first to minimize waste and prevent expired product reaching clinical areas.
• Record all issuances in the IMS in real time, updating bin card and stock ledger simultaneously for full traceability.
• Communicate proactively with department heads when requested items are out of stock; provide estimated restocking dates and suggest approved alternatives.

4. Inventory Control & Stock Management

• Conduct daily bin card reconciliation and weekly physical spot-counts on fast-moving, high-value, and controlled items.
• Perform comprehensive monthly physical stock counts across all storage areas; reconcile findings against the IMS and investigate and document any variances.
• Maintain re-order level (ROL), minimum stock level (MSL), and maximum stock level for every item; generate re-order alerts when stock falls to or below ROL.
• Prepare and submit weekly stock status reports and monthly inventory reports to the procurement and finance teams.
• Identify and flag slow-moving, obsolete, near-expiry, or excess stock items and recommend disposal, redistribution, or return-to-vendor actions.
• Maintain strict segregation of quarantine, condemned, and recalled stock; ensure such items are physically separated, clearly labelled, and cannot be accidentally issued.

5. Expiry & Cold-Chain Management

• Maintain an expiry date register for all items with a defined shelf life; conduct monthly expiry sweeps and highlight items expiring within three months for urgent action.
• Escalate items approaching expiry to the relevant department head and procurement team with sufficient lead time for redistribution, accelerated consumption, or return-to-supplier arrangements.
• Record and report any temperature excursion events for cold-chain items immediately; quarantine affected stock pending quality review.
• Ensure no expired, damaged, or quarantined item is issued under any circumstance — this is a non-negotiable zero-tolerance requirement.

6. Procurement Support & Supplier Coordination

• Prepare accurate and timely requisition requests for procurement based on current stock levels, re-order thresholds, historical consumption data, and forward demand.
• Provide the procurement team with consumption trend data, average monthly usage, and lead time information to support evidence-based purchasing decisions.
• Coordinate with suppliers for scheduled deliveries, follow up on pending orders, and report delivery delays or fulfilment shortfalls to the procurement manager.

7. Documentation, Safety & Compliance

• Maintain complete and accurate records for all stock movements — receipt, issuance, adjustments, write-offs, returns, and transfers — in the IMS and physical ledgers.
• Ensure the storeroom is securely locked outside working hours and that access is restricted to authorized personnel only.
• Apply correct PPE when handling hazardous, corrosive, flammable, or biohazardous materials; follow spill response protocols and report incidents immediately.
• Comply with all applicable procurement, financial, regulatory, and pharmacy authority requirements relevant to medical consumable and pharmaceutical storage.
• Maintain SDS files for all hazardous chemicals and ensure they are accessible to store staff and emergency responders.

8. Cross-Functional Collaboration & Continuous Improvement

• Liaise daily with department heads, clinical staff, biomedical engineers, and the finance team to anticipate demand and prevent stock-outs in critical areas.
• Attend procurement, operations, and logistics review meetings as required; provide accurate inventory status updates and consumption forecasts.
• Identify inefficiencies in stock management processes and propose evidence-based improvements to reduce waste, stock-outs, and administrative burden.
• Participate in training programmes, competency assessments, and performance reviews to continuously improve stock management skills.

N.B: Additional duties may be assigned based on service needs, operational priorities, and organizational requirements.