Job Description Summary
To provide strategic leadership to the supply chain functions at the field program offices (Supply Chain, Information technology, Logistics, Administration and Construction contract administration) to ensure that these functions have strategies, systems and skills to support the operations at field Coordination program site level in a timely, technologically-sound, professional and cost-effective manner. Ensure policies, protocols and processes involving the above services are effectively developed in alignment with WVI Management and Board policies and are implemented, maintained, reviewed and updated.
Job Description
Strategic
To provide strategic leadership to the supply chain functions at the field program offices (Supply Chain, Information technology, Logistics, Administration and Construction contract administration) to ensure that these functions have strategies, systems and skills to support the operations at field Coordination program site level in a timely, technologically-sound, professional and cost-effective manner. Ensure policies, protocols and processes involving the above services are effectively developed in alignment with WVI Management and Board policies and are implemented, maintained, reviewed and updated.
Serve as a strategic partner to the Leadership Team by integrating of support functions in the Program Hub operational strategy.
Work with functional lead to develop, implement and review the operating plans and budgets and support other Divisions and projects/programs to prepare their own budgets relating to SCM, IT, Logistics, Administration, and Construction contract administration
Provide line management to the functional leads of Supply Chain Management, Information Technology, Logistics, Administrative, Construction Contract Administration at Hub level
Promote WV Christian identity and values and lead by example.
Be committed to actively work and live-in accordance with WV’s Mission, Values and Christian beliefs.
Technical
Ensure the procurement policies, processes and guidelines (Source to pay (S2P), logistical, warehousing) effectiveness and applicability at FCO level
Ensure all orphaned PRs waiting to be sourced are assigned to the appropriate staff and are actioned in a timely manner
Review the procurement planning and prepare Consolidated Annual Procurement Plan to socialize with PH SCM and develop the Sourcing Strategy.
Execute the reviewed and approved Sourcing Strategy
Develop the Market Assessment and Supplier Pre-Qualification process based on the polices and process in place.
Develop the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.
Lead negotiations for the High Spend Categories and develop the negotiation strategies and contracting processes for other categories.
Review Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
Track, and evaluate procurement metrics including areas of spend analytics, procure-to-pay process, operational efficiencies, and supplier performance to drive procurement strategy development and implementation
Management
Prepare the FCO level supply chain functions’ planning such as procurement plan, TDS plan, Admin plan, Logistics plan and socialize them with all Stakeholders as per global guideline.
Review and evaluate the effectiveness of Support functions with direct reporting on annual basis
Monitor supply chain functions (SCM, Logs, TDS, CMU, ADMIN) services to ensure optimum client service and satisfaction, including liaising with all functions outside support unit, for required support.
Coordinate with functional leads implementation of necessary changes.
Take appropriate action to address internal and external audit results and recommendations as they relate to the Support Functions.
In cooperation with all other functional leads make sure necessary policies and procedures are in place and monitoring system is in place.
Monitor and supervise all aspects of program support to ensure compliance with strategy, organization rules, regulations, policies, and standards of accountability, ethics and integrity and achievement of results.
Constantly monitors and analyses the operating environment to identify potential risks and take action/refer critical issues for intervention to ensure delivery of results.
Closely liaise with the Operation Managers in order to troubleshoot any issues that might cause interruption in the Supply chain functions’ management
