Senior Executive Assistant To The Chief Executive Officer (ceo)

Senior Executive Assistant to the Chief Executive Officer (CEO)

Location: Accra, Ghana

Employment Type: Full-Time | Permanent

Reports To: Chief Executive Officer (CEO)

About the Employer

CoreNett is managing the recruitment process on behalf of one of its affiliated companies. The successful candidate will be employed directly by the affiliated company. Additional information about the employer will be shared with shortlisted candidates during the recruitment process.

About the Role

We are seeking an exceptional Senior Executive Assistant to serve as the trusted operational partner to the Chief Executive Officer (CEO).

This is a high-impact role requiring an experienced, highly organized, proactive, and discreet professional who will:

• Manage the CEO's daily priorities, executive calendar, and strategic commitments.
• Maximize the CEO's effectiveness through exceptional planning, coordination, and execution.
• Coordinate executive operations, strategic initiatives, and special projects.
• Serve as the primary liaison between the CEO and senior internal and external stakeholders.
• Anticipate challenges, identify solutions, and resolve issues proactively.
• Handle highly confidential corporate, commercial, financial, strategic, and personnel information with absolute discretion and integrity.
• Represent the CEO professionally when interacting with government officials, board members, investors, corporate executives, international partners, regulators, diplomatic representatives, and VIP guests.
• Thrive in a fast-paced environment while enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support

• Manage and optimize the CEO's complex calendar and daily priorities.
• Coordinate meetings, appointments, and executive engagements.
• Arrange domestic and international travel, including:
• Flights
• Accommodation
• Ground transportation
• Visas
• Detailed travel itineraries
• Prepare executive briefing materials and meeting packs.
• Screen, prioritize, and respond appropriately to correspondence, requests, and invitations.
• Protect the CEO's time by effectively managing competing priorities.
• Monitor deadlines, commitments, and follow-up actions.
• Exercise sound judgment in scheduling and executive decision support.

Executive Operations

• Coordinate strategic initiatives and executive projects.
• Track CEO decisions and action items across departments.
• Follow up with department heads to ensure timely execution.
• Prepare executive dashboards, reports, and progress updates.
• Recommend improvements to executive workflows and business processes.
• Support the planning and execution of strategic business initiatives.

Stakeholder Management

Coordinate and manage engagements with:

• Government officials
• Regulators
• Board members
• Corporate executives
• Investors
• International partners
• Diplomatic representatives
• VIP guests

Additional responsibilities include:

• Serving as the CEO's primary administrative liaison.
• Building and maintaining trusted relationships with key stakeholders.
• Managing executive protocol and high-level communications.
• Ensuring a first-class experience for executive visitors and guests.

Communication & Documentation

• Draft, edit, and proofread:
• Executive emails
• Business correspondence
• Reports
• Presentations
• Speeches
• Briefing notes
• Meeting agendas
• Minutes
• Record meeting outcomes and monitor follow-up actions.
• Prepare accurate, professional, and confidential executive documentation.
• Maintain organized and secure executive records.

Meetings, Board Support & Events

• Coordinate Executive Leadership Team meetings.
• Organize Board meetings and strategy sessions.
• Prepare Board papers, executive briefing packs, and presentation materials.
• Coordinate conferences, workshops, executive retreats, and corporate events.
• Manage logistics for international meetings and executive visits.

Confidentiality & Governance

• Handle highly confidential:
• Corporate information
• Commercial information
• Financial information
• Legal documentation
• Strategic business information
• Personnel matters
• Maintain secure filing systems and executive records.
• Ensure compliance with company confidentiality, governance, and information security policies.

Qualifications

• Bachelor's degree in:
• Business Administration
• Management
• Communications
• Public Administration
• Law
• International Relations
• Or a related discipline
• A postgraduate qualification or professional certification in Executive Administration, Project Management, Business Administration, or a related field will be an advantage.

Experience

The ideal candidate will have:

• Minimum of 5 years' experience supporting a Chief Executive Officer, Managing Director, President, Country Manager, or other C-suite executive in a fast-paced corporate environment.
• Strong experience supporting senior executives or expatriate leaders.
• Demonstrated experience managing demanding executive calendars and competing priorities.
• Experience coordinating executive travel, international engagements, and high-level meetings.
• Experience preparing executive reports, presentations, and business correspondence.
• Experience working in one or more of the following environments:
• Multinational corporations
• Diplomatic missions
• International organizations
• Banking or Financial Services
• Management Consulting
• Technology
• Telecommunications
• Oil & Gas
• Other fast-paced corporate environments

Required Skills

• Exceptional written and spoken English.
• Outstanding business writing and communication skills.
• Strong organizational, planning, and time management abilities.
• Ability to manage multiple competing priorities simultaneously.
• Excellent stakeholder management and relationship-building skills.
• Strong project coordination capabilities.
• High attention to detail and commitment to accuracy.
• Strong analytical, decision-making, and problem-solving abilities.
• Ability to exercise independent judgment.
• Executive presence and professional maturity.
• Ability to remain calm and effective under pressure.
• Absolute integrity, discretion, and confidentiality.

Technical Competencies

Proficiency in:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Google Workspace
• Zoom
• Electronic document management systems
• Calendar management software
• Experience using AI-powered productivity tools to improve productivity, executive communication, documentation, and workflow efficiency.

Core Competencies

• Executive Support
• Executive Operations
• Planning & Organization
• Stakeholder Management
• Business Communication
• Project Coordination
• Time Management
• Problem Solving
• Decision Making
• Attention to Detail
• Professionalism
• Confidentiality
• Adaptability
• Initiative
• Ownership
• Emotional Intelligence

Personal Attributes

The ideal candidate will be:

• Professional and polished.
• Trustworthy and discreet.
• Proactive and resourceful.
• Highly organized.
• Dependable and accountable.
• Calm under pressure.
• Adaptable and resilient.
• Diplomatic and tactful.
• Detail-oriented.
• Results-driven.
• Committed to excellence.
• Able to anticipate the CEO's needs before they arise.

What Success Looks Like

Within the first 12 months, the successful candidate will:

• Maintain an optimized executive calendar with minimal scheduling conflicts.
• Ensure executive meetings, travel, and stakeholder engagements are flawlessly coordinated.
• Deliver accurate, timely, and professional executive communications.
• Ensure all CEO action items are tracked and completed on time.
• Build and maintain trusted relationships with internal and external stakeholders.
• Enhance the CEO's effectiveness through proactive planning and execution.
• Demonstrate exceptional professionalism, reliability, and discretion.

Work Schedule

• Full-time position.
• Standard working week with flexibility to work beyond normal business hours when required.
• Occasional domestic and international travel may be required.

Why Join Us?

This opportunity offers the chance to:

• Work directly with the Chief Executive Officer.
• Participate in strategic business decisions.
• Build relationships with senior government officials, corporate leaders, investors, and international partners.
• Contribute to high-impact business initiatives.
• Develop professionally within a dynamic and growing organization.
• Build a career path toward Executive Operations or Chief of Staff responsibilities.

Application Requirements

Interested and qualified applicants should submit the following documents to Apply Now:

• A detailed Curriculum Vitae (CV).
• A cover letter highlighting relevant executive support experience.
• Contact details of at least two professional referees.

Only shortlisted candidates will be contacted.

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