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POSITION: Project Coordinator (X1)
DEPARTMENT:NGO
LOCATION: Zimba
JOB PURPOSE
The main purpose of the job is to manage and coordinate the Projects of Kabanga Sub District Womens Association.
MAIN DUTIES AND RESPONSIBILITIES
JOB REQUIREMENTS
Work closely with the Field Officer to ensure timely delivery of project outputs and outcomes.
Excellent interpersonal and communication skills and the ability to work with groups and organizations.
Coordinate and provide technical support to implementing partners in project planning, implementation, reporting, and compliance.
Administration, monitoring and evaluation of project funding
Actively engage in planning, coordination, implementation, and monitoring of project activities in line with approved work plans, budgets and donor requirements
Ensure continuos effort towards capacity strengthening initiatives for the organization at large, including institutional development, governance, safeguarding, gender equality, and program quality.
Be a highly energetic, self-starting, entrepreneurial and creative individual who can express and recognize ideas and opportunities, and communicate goals and objectives clearly.
Coordinate activities promoting civic participation and state accountability, democratic governance, electoral accountability, women’s participation, and other relevant sakeholders.
Corrdinate project meetings, workshops, trainings, learning events, and stakeholder consultations
. An ability and willingness to travel both domestically and internationally
Conduct regular stakeholder monitoring visits and provide technical support to strengthen program quality and accountability.
• Work closely with the Monitoring, Evaluation and Learning (MEL) team to collect, analyze, and report project data, ensuring supervision of timely submission of quality narrative reports.
• Collaborate with the Communications team to document success stories, lessons learned, case studies, and visibility materials.
Demonstrated ability to represent the company credibly with Government representatives, including engagement with Ministers, Permanent Secretaries, regulators, public utilities and other senior public-sector stakeholders.
Support budget monitoring and activity implementation in collaboration with the Finance team to ensure effective utilization of project resources.
• Ensure compliance with Organisational policies, donor requirements, safeguarding standards, and risk management procedures.
Contribute to proposal development, concept notes, program design, and resource mobilization initiatives as required.
Demonstrated skill, experience and success in marketing and fundraising with an emphasis on raising funds from multilateral and bilateral aid agencies, foundations, and corporations.
• Perform any other duties assigned in support of the successful implementation of the program.
a. Minimum Qualifications and Experience Applicants should possess:
• A Bachelor’s Degree in Development Studies, Community development,Project management, Social work, Public Administration, Social Sciences, , or a related field from a recognized university.
A minimum of two (2) years’ relevant experience implementing donor-funded development programs within a civil society or development organization.
Demonstrated experience in project planning, implementation, monitoring, reporting, and partner management.
Experience working in one or more of the following areas:
Democratic Governance
Civic participation & State Accountability
Human rights & Gender Equality
Women’s Political Participation
Civil Society Strengthening
Experience facilitating stakeholder engagement, advocacy, and capacity-building initiatives.
Experience in partnership management and working with community-based and civil society organizations.
Experience working with institutional donors and a good understanding of donor compliance requirements.
b. Essential Knowledge and Skills
The successful candidate should demonstrate:
Strong understanding of governance, democracy, civic participation, and human rights programming.
Knowledge of gender equality, safeguarding, and feminist approaches to development.
Strong project management, coordination, and organizational skills.
Excellent report writing, analytical, and communication skills.
Ability to build and maintain effective relationships with government, civil society, donors, and community partners.
Good facilitation, training, and stakeholder engagement skills.
Strong planning and time management skills with the ability to manage multiple priorities.
Good computer skills, including Microsoft Office applications.
c. Other Competencies
The successful candidate should demonstrate:
High standards of integrity, accountability, and professionalism.
Strong interpersonal and teamwork skills.
Ability to work independently while contributing effectively within multidisciplinary teams.
Results-oriented with strong problem-solving and decision-making abilities. • Commitment to gender equality, safeguarding, diversity, equity, and inclusion.
Willingness to travel extensively within Zambia.
d. Application Process Interested candidates should submit:
A cover letter clearly demonstrating how they meet the requirements of the position.
A detailed Curriculum Vitae with at least three traceable referees.
Applications should be sent to:
Subject line should state: Application – Project Coordinator .
Those interested should sent ytheir applications not later than 13th september 2026.
