Personal Secretary - Osasco

We are seeking a Personal Secretary (Hybrid) – International Executive Support to join our team. This role involves providing dedicated administrative and logistical support to an international executive, working in a flexible hybrid environment that combines remote work with in-person responsibilities as required.
Missions:

• Manage the executive's daily schedule, including appointments, meetings, and travel arrangements to ensure optimal time management.
• Coordinate meetings, events, and business commitments across various time zones to facilitate smooth international operations.
• Assist with administrative tasks, including documentation, correspondence, and preparation of professional communications.
• Support recruitment and coordination efforts related to models and talent for company projects, ensuring smooth onboarding and logistics.
• Organize itineraries, accommodations, and travel logistics for domestic and international trips, ensuring efficiency and comfort.
• Act as a trusted liaison between the executive and external contacts, maintaining professionalism and confidentiality at all times.
• Handle sensitive personal and professional information with discretion and integrity.
• Provide adaptable support tailored to the evolving needs of the executive, demonstrating flexibility and proactive assistance.

Required profile for job ad : Personal Secretary - Osasco

This Candidate Profile Requirements position necessitates a highly motivated individual capable of thriving in a dynamic international environment while demonstrating professionalism, adaptability, and discretion.
Profile:

• Required experience level in personal assistance, executive support, hospitality, administration, customer relations, or talent coordination (considered an advantage but not mandatory).
• Minimum educational qualification: relevant professional background or equivalent experience.
• Fluent in English; proficiency in Portuguese is highly valued and can be developed during employment.
• Active interest in building a long-term career within an international, multicultural setting.

Qualifications and Skills:

• Willingness to travel frequently within Brazil and the United States based on business needs.
• Openness to international relocation and adaptability to new cultural environments.
• Strong organizational and time-management expertise.
• Exceptional interpersonal and communication skills.
• Discreet, trustworthy, and professional attitude in managing sensitive personal and business information.
• Proactive, solution-oriented approach with the ability to anticipate needs and independently resolve issues.
• Emotional maturity and resilience to operate effectively under pressure.
• Polished professional presentation suitable for representing senior executives in various settings.
• Comfortable managing a mixed role involving executive assistance, travel coordination, scheduling, and personalized support.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Respectful and appreciative of diverse customs, lifestyles, and professional environments.
• Open-minded, flexible, and culturally aware with a proactive mindset.

The ideal candidate values loyalty, professionalism, personal growth, and adaptability. They should be excited about the opportunity to contribute to a global organization with substantial career development prospects.