Duties / Responsibilities:
 
Recruitment:

• Onboarding staff as per operational requirements.
• Drafting and issuing employee contracts.
• Crim checks using Lexis Nexis.
• Arranging medicals.
• Arranging Inductions.
• PPE ordering and issuing.
• Loading new employees on clients’ systems (HSEC).
• Regular site meetings with employees and visits to site management.

• Process timesheets for multiple clients (F/N and monthly).
• Informing employees of payroll deadlines.
• Attending to pay queries.
• Use of payroll systems (D-BIT).

• Quotations and rate schedules for clients.
• General reports as requested by clients (man-hours).
• Daily reporting on Excel to line.
• Tracking of medicals expiry dates, contract expiry dates and badge expiry dates.
• Ensuring all staff are compliant with valid medicals and trainings.
• Tracking of PO funds available for the supply of all employees.
• Sending invoices to clients.
• Tracking payments of all invoices.
• Tracking PPE usage and control of same.

• Handle disciplinary procedures (Warning, FWW, Hearings).
• Manage grievances and workplace disputes.
• Prepare for and attend hearings if required.
• Coordinate with IR team on complex cases.
• Document all disciplinary actions properly.

• Grade 12 or equivalent.
• Valid driver’s license and own vehicle (both are mandatory).
• A minimum of 3 years’ experience working in a T.E.S. environment.
• Strong administration skills.
• MS Office computer literate particularly Excel.