Job Summary

• The Operation Manager, Facilities & Fleet Management will be responsible for the strategic planning, administration, maintenance, and optimization of the Company's facilities, assets, and fleet operations across all locations.
• The successful candidate will ensure efficient management of physical infrastructure, vehicles, equipment, utilities, safety compliance, and facility-related services while driving cost efficiency and operational effectiveness.

Key Responsibilities

Facilities Management

• Develop and implement facility management strategies, policies, and procedures across all Company locations.
• Oversee the maintenance, renovation, and improvement of office buildings, sales outlets, estates, experience centres, and other Company properties.
• Ensure all facilities remain functional, safe, compliant, and conducive for business operations.
• Supervise facility service providers, contractors, and maintenance teams.
• Manage utilities, energy consumption, waste management, and environmental sustainability initiatives.
• Conduct regular facility audits and inspections to ensure compliance with regulatory standards.

Fleet Management

• Oversee the Company's fleet operations, including allocation, utilization, maintenance, and replacement planning.
• Develop preventive maintenance schedules for all Company vehicles.
• Monitor vehicle performance, fuel consumption, repairs, and operational costs.
• Ensure compliance with transportation regulations, vehicle licensing, insurance, and documentation requirements.
• Implement fleet tracking systems and controls to improve accountability and efficiency.
• Develop strategies to reduce fleet operating costs and downtime.

Asset & Operational Management -

• Maintain accurate records of Company assets, facilities, and fleet inventory.
• Develop asset lifecycle management plans.
• Prepare annual budgets and monitor expenditures relating to facilities and fleet operations.
• Drive cost optimization initiatives while maintaining service quality.
• Generate periodic management reports on facilities performance, fleet utilization, maintenance costs, and operational efficiency.

Health, Safety & Compliance

• Ensure compliance with all health, safety, environmental, and regulatory requirements.
• Coordinate emergency preparedness and business continuity initiatives.
• Promote workplace safety standards across all Company facilities.

Requirements

Educational Qualifications

• Bachelor's Degree in Engineering, Estate Management, Facilities Management, Transport Management, Business Administration, Logistics, or any related discipline.
• A Master's Degree will be an added advantage. Professional Certifications Possession of any of the following will be an added advantage:
• IFMA Certification - Facilities Management Professional FMP - Project Management Professional PMP - Certified Fleet Manager CFM Experience - Minimum of 10 years relevant experience in Facilities Management, Fleet Management, Operations, Logistics, Administration, or Asset Management. - At least 5 years in a senior management role.  
• Experience managing multi-location operations and large vehicle fleets is highly desirable.

Competencies

• Strong leadership and people management skills.
• Excellent planning, budgeting, and organizational abilities.
• Strong negotiation and vendor management capabilities.
• Knowledge of facility maintenance systems and fleet management technologies.
• Analytical and problem-solving skills.
• Excellent communication and reporting skills.
• High level of integrity, accountability, and professionalism