Office Secretary

About the Organization:

The Ethiopian Dental Professionals Association (EDPA) is the leading professional body representing dentists and dental professionals across Ethiopia. We are committed to advancing oral health standards, professional development, and ethical practice. We are currently seeking a highly organized and professional Office Secretary to manage our headquarters' administrative operations and support our executive team.

Position Summary:

The Office Secretary will serve as the first point of contact for the Association and will be responsible for the smooth running of the daily office workflow. This role requires a detail-oriented individual who can handle correspondence, manage records, and support financial documentation processes.

Number of people required:2

Key Roles & Responsibilities:

• Administrative Support: Manage the executive team's calendar, schedule meetings, and prepare meeting minutes and agendas.
• Documentation & Filing: Organize and maintain physical and digital filing systems, ensuring data integrity and confidentiality.
• Correspondence: Handle incoming and outgoing calls, emails, and postal mail; respond to member inquiries professionally.
• Database Management: Utilize MS Access and Excel to maintain the membership database, update records, and generate member reports.
• Financial Support: Assist the finance team with basic bookkeeping tasks (petty cash reconciliation, payment processing, and invoice preparation) as needed.
• Procurement & Office Management: Manage office supplies and coordinate with vendors for maintenance and procurement.
• Event Coordination: Assist in the logistics of organizing conferences, workshops, and general assemblies.

What We Offer:

• A competitive salary package commensurate with experience.
• A professional working environment in a respected national institution.
• Opportunities for professional development and training.