Key Responsibilities1. Financial Transaction ProcessingResponsibilities

• Capture daily financial transactions in QuickBooks.

• Record supplier invoices, customer invoices, receipts, and payments.

• Assist in posting journal entries as directed by the Finance Manager.

• Verify supporting documents before processing transactions.

• Maintain accurate accounting records and files.

KPIs

• Daily transactions recorded accurately and on time.

• Zero significant data entry errors.

• Financial records updated within agreed timelines.

2. Accounts Payable SupportResponsibilities

• Receive and verify supplier invoices.

• Match invoices against purchase orders and delivery notes.

• Prepare payment documentation for review and approval.

• Maintain supplier records and filing systems.

• Assist in reconciling supplier statements.

KPIs

• Supplier invoices processed within agreed timelines.

• Accurate supplier records maintained.

• Zero duplicate payments resulting from processing errors.

3. Accounts Receivable SupportResponsibilities

• Prepare customer invoices as instructed.

• Record customer payments in QuickBooks.

• Update customer account records.

• Assist in following up outstanding customer balances.

• Maintain accurate receivable records.

KPIs

• Customer invoices issued accurately.

• Customer payments recorded within 24 hours of receipt.

• Accurate receivable records maintained.

4. Inventory & Stock Records SupportResponsibilities

• Assist in maintaining inventory records.

• Support monthly stock counts and stock verification exercises.

• Reconcile inventory records with supporting documentation.

• Report inventory discrepancies to the Finance Manager.

• File inventory-related documents appropriately.

KPIs

• Inventory records updated accurately.

• Stock count reports completed within agreed timelines.

• Timely reporting of inventory discrepancies.

5. Bank & Petty Cash ReconciliationsResponsibilities

• Assist in preparing monthly bank reconciliations.

• Maintain petty cash records and supporting documents.

• Record cash transactions accurately.

• Report discrepancies identified during reconciliations.

KPIs

• Bank reconciliations completed within assigned timelines.

• Accurate petty cash records maintained.

• Zero unexplained cash variances attributable to negligence.

6. Financial Reporting SupportResponsibilities

• Assist in preparing monthly financial reports.

• Generate reports from QuickBooks as required.

• Organize and maintain supporting schedules for financial reporting.

• Provide financial information requested by management.

KPIs

• Reports prepared accurately and on time.

• Financial records readily available when required.

• Supporting schedules maintained accurately.

7. Compliance & DocumentationResponsibilities

• Maintain organized accounting files and records.

• Ensure proper filing of invoices, receipts, payment vouchers, and reconciliations.

• Support audit preparation activities.

• Maintain confidentiality of financial information.

• Adhere to company financial policies and procedures.

KPIs

• Accounting documents properly filed and retrievable.

• Audit support documents provided on time.

• Compliance with company finance procedures.

8. QuickBooks Data ManagementResponsibilities

• Maintain accurate financial records in QuickBooks.

• Update supplier and customer information in the system.

• Generate routine accounting reports when required.

• Assist in maintaining data accuracy and completeness.

KPIs

• 100% of assigned transactions recorded in QuickBooks.

• Accurate supplier and customer records maintained.

• Minimal data entry errors.

QualificationsEducation

• Diploma or Bachelor's Degree in Accounting, Finance, Commerce, or a related field.

Professional Qualifications

• CPA Part I or CPA Part II ongoing will be an added advantage.

Experience

• Minimum 1 year of experience in accounting, bookkeeping, or finance.

• Experience using QuickBooks is preferred.

• Experience in a manufacturing environment is an added advantage.

Required Skills & Competencies

• Basic knowledge of accounting principles.

• Proficiency in QuickBooks.

• Good numerical and analytical skills.

• Attention to detail and accuracy.

• Basic Microsoft Excel skills.

• Good organizational and record-keeping skills.

• Integrity and confidentiality.

• Good communication and teamwork skills.

• Ability to learn and follow instructions.

Performance Expectations

The Junior Accountant is expected to:

• Maintain accurate accounting records.

• Support the timely processing of financial transactions.

• Assist in inventory and financial reconciliations.

• Ensure proper documentation and record keeping.

• Support the Finance Department in maintaining efficient and accurate financial operations.