Finance and Administration Assistant

Job description

PRIME LOCATION PROPERTIES LIMITED
Job Description
POSITION DETAILS
Position Title: Finance and Administration Assistant / Front Office Manager
Department: Finance & Administration
Reports To: Finance and Administration Officer
Location: North mead, Lusaka, Zambia
Employment Type: Full-time
POSITION SUMMARY
The Finance and Administration Assistant supports the Finance and Administration Officer in managing day-to-day front office operations and administrative tasks. You’ll be the first point of contact for clients and visitors, handle basic financial record-keeping, and assist with general office management for Prime Location Properties Limited.
KEY RESPONSIBILITIES
Front Office & Client Services
● Greet and welcome clients and visitors professionally
● Answer phones and direct calls to appropriate staff members
● Schedule client appointments and property viewings
● Maintain visitor log and manage office access
● Provide basic information about available properties
● Handle customer inquiries in a friendly and professional manner
Finance & Administrative Support
● Process invoices and maintain financial records
● Record client payments and updates
● Assist with month-end financial tasks under supervision
● File and organize financial documents
● Support expense report processing
General Office Management
● Manage office supplies ordering and inventory
● Maintain organized filing systems (digital and physical)
● Process incoming and outgoing mail/courier
● Coordinate office maintenance and repairs
● Assist with office events and team activities
Property Support
● Maintain basic property records and databases
● Assist with property documentation filing
● Help with property listing updates
● Support with site visit coordination as needed
Other Duties
● Perform data entry as assigned
● Prepare simple reports and documents
● Assist other departments as needed
REQUIRED QUALIFICATIONS
● 3 years of office/administrative experience (or willingness to learn)
● Diploma in Administration or Business Studies/ Accounting Certifications/ or Similar
● Previous customer service or reception experience
● Basic accounting knowledge
● Experience in real estate or property management
● Familiarity with accounting software
● Proficiency with MS Office (Word, Excel, Outlook)
● Good communication skills (written and verbal)
● Professional demeanor and friendly customer service approach
● Reliable and punctual
● Basic organizational skills
● Valid driver’s license (for occasional site visits)
● Ready start immediately or within record time.

How to Apply

Send:
* Updated CV
* Cover Letter
* Academic & Professional Certificates

📧 Email: Apply Now
Subject:
Application Deadline: 9th September, 2026
Only shortlisted candidates will be contacted.