Executive Assistant

About the Company

We are a well-established and rapidly growing FMCG manufacturing company operating in Ethiopia, dedicated to producing high-quality consumer goods for the Ethiopian markets. As we scale our operations and sustainable growth. To support our dynamic leadership team, we are seeking a highly experienced, professional, and proactive Executive Assistant to join our team.

Summary of the position

We are looking for a seasoned Executive Assistant who is not just an administrator but a strategic partner to the executive leadership. The ideal candidate will be a master of time management, possess exceptional business acumen, and have a deep understanding of the fast-paced manufacturing environment. You will be responsible for optimizing the executive's time, facilitating communication, and ensuring the smooth operation of the office.

Key Responsibilities:

• Strategic Calendar Management: Proactively manage a complex and dynamic diary, prioritizing appointments, scheduling high-level meetings, and coordinating logistics for internal and external engagements.

• Executive Support: Act as the primary point of contact between the executive and internal/external stakeholders (Executive members, government officials, suppliers, and key clients).

• Communication & Correspondence: Draft, review, and manage high-level correspondence, presentations, reports, and memos with absolute confidentiality.

• Meeting Preparation & Follow-up: Prepare agendas, collate briefing documents, attend meetings to take minutes, and track action items to ensure timely completion of deliverables.

• Travel & Logistics: Arrange complex domestic and international travel itineraries, including flights, accommodation, and visas.

• Office Management: Oversee the efficient functioning of the executive office, manage filing systems, and ensure compliance with company policies.