Key Responsibilities
- Accurately input, update, and maintain data related to construction projects, including materials, labor, equipment usage, and costs
- Manage and organize project documentation such as invoices, purchase orders, delivery notes, and contracts
- Maintain databases for project tracking, budgets, and timelines
- Verify data for accuracy and completeness before entry into systems
- Assist in preparing daily, weekly, and monthly reports for project managers and senior management
- Track inventory records and update stock movement data
- Support procurement and finance teams with data entry and reconciliation tasks
- Ensure proper filing (digital and physical) of all project-related documents
- Retrieve and provide data when requested by supervisors or auditors
- Identify and correct data discrepancies or errors promptly
- Maintain confidentiality and security of sensitive company information
- Collaborate with site engineers, quantity surveyors, and administrative staff to collect required data
Requirements & Qualifications
- Bachelor’s degree or Diploma in Business Administration, Information Management, or a related field
- 3–5 years of proven experience in data entry, preferably in construction, engineering, or a related industry
- High typing speed with excellent accuracy
- Strong proficiency in Microsoft Office Suite, especially Excel
- Familiarity with construction management software or ERP systems is an advantage
- Strong attention to detail and organizational skills
- Ability to manage large volumes of data efficiently
- Good communication and interpersonal skills
- Ability to work under pressure and meet deadlines
Preferred Qualifications
- Experience working with project management tools (e.g., Procore, Buildertrend, or similar)
- Basic understanding of construction terminology and processes
- Knowledge of document control systems
- Data Accuracy & Integrity
- Time Management & Multitasking
- Attention to Detail
- Record Keeping & Documentation
- Problem-Solving / Team Collaboration
- Accuracy and speed of data entry
- Timeliness of report submissions
- Quality and organization of records
- Ability to identify and resolve data errors
- Support effectiveness to project and administrative teams
Location: Accra
Salary: Attractive
