At Life Together, we take a human-first approach to care through our medical clinics in Forbach, Tamarin and Bon Pasteur, our Life Hospital at Home service, and our allied health centre, Life | Act. 

Joining Life Together means contributing to expert care that’s meaningful, at every stage of life.

We are currently seeking an Administrative Assistant to provide high-level administrative and organizational support to our Directors and contribute to the smooth running of our operations for Life Medical Clinic Bon Pasteur.

Key Responsibilities

• Manage and coordinate the calendars of three Directors, including appointments, meetings, and travel arrangements.

• Organize meetings, prepare materials, book venues, and coordinate participants.

• Welcome visitors, clients, and partners, both in person and by phone.

• Draft and format correspondence, reports, memos, meeting minutes, and other business documents.

• Manage incoming and outgoing emails and mail, ensuring timely follow-up.

• Maintain and update confidential and strategic files and records.

• Act as a liaison between management, departments, and external stakeholders.

• Coordinate staff activities and events for international observance days.

• Support document formatting, updates, translations, and internal communications materials.

• Manage employee badge creation and coordinate with external suppliers for production.

• Assist with the creation of internal posters and communication materials.

• Any cognate duties.

Qualifications and Experience

• Diploma or Degree in Administration, Management, Secretarial Studies, or a related field.

• At least 3 years of experience in a similar administrative or executive support role.

• Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint).

• Good knowledge of Outlook, Teams, Zoom, and digital document management systems.

• Excellent written and verbal communication skills in both English and French (minimum B2/C1 level).

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.

• Discreet, proactive, and able to work independently while maintaining confidentiality.